Outgrowing Aqua Schedules? Migrating to Eclipse Without Losing a Beat
Aqua Schedules does what it says: it helps interpreting agencies schedule. For a smaller operation, a focused scheduling tool can be enough. But agencies grow, and growth exposes the limits of a single-purpose system. When you find yourself bolting on spreadsheets for billing, chasing credentials by hand, or emailing clients because there's no portal for them, you've outgrown the tool — and it's time to consolidate.
Here's how a migration from Aqua Schedules to Eclipse works, and why moving up to an all-in-one platform is easier than stitching more tools together.
The signs you've outgrown a scheduling-only tool
You're running your agency across multiple systems. Scheduling in one place, billing in another, credentials in a spreadsheet, client requests in your inbox. Every handoff is a chance for something to fall through.
Customization is limited. As your workflows get more specific, a lightweight tool can't always bend to match them — so your team bends instead.
There's no client-facing portal. Without one, onboarding a client's team and taking in requests is manual work for your admins.
Billing and pay tracking live outside the system. Disconnected financial records mean double entry and reconciliation headaches.
What Eclipse gives you in one platform
Eclipse isn't just scheduling — it's the full operation: scheduling, on-demand, credentialing, billing, pay tracking, messaging, reporting, portals, forms, and more, built by interpreters and agency owners.
Customizable forms and templates, system-wide. Configure the platform to match your workflows from day one. You don't pay us to develop custom settings — you build them yourself, and they integrate everywhere.
A client-facing portal. Clients onboard their own teams and submit their own requests, cutting the admin workload rather than adding to it.
Free onboarding and implementation with every subscription. Getting live is included, with support scaled to your tier — no separate onboarding invoice.
Learn it in a day. Eclipse is intuitive by design, and our knowledge base and video tutorials get admins, providers, and clients moving quickly.
Monthly feature releases. As you keep growing, the platform grows with you — we ship updates every month and turn customer feedback into features in months, not years.
Bringing your data across
Because Aqua Schedules is scheduling-focused, most of what you'll migrate is your people and your calendar — exactly what Eclipse's import templates are built for. We provide templates for client profiles, provider profiles, admin profiles, and your past and future assignments and bookings. You export from Aqua, map into our templates, and your schedule and history come with you. Your most recent 12 months of booking history, plus all client, provider, and admin profiles, are imported free; booking records older than 12 months (measured from your go-live date) can be migrated at a one-time rate of $0.10 per booking record.
You won't do it blind, either. Your onboarding specialist walks you through data prep and configuration as part of your included implementation support.
Timeline
The average Eclipse agency launches in two to four weeks. For teams coming from a scheduling-only tool, migration is often on the faster end — there are fewer systems to untangle, and consolidating into one platform quickly removes the spreadsheet-and-inbox sprawl you've been managing.
The bottom line
Aqua Schedules can get a small agency scheduling. Eclipse runs the whole business — scheduling, billing, pay tracking, portals, credentialing, and on-demand — with customization you control, a client portal, free onboarding, and monthly releases. Migrating means bringing your people and your calendar into one place, with templates and a specialist to guide you.
See what consolidation looks like for your agency — schedule a demo.